• Administration
• Verification

ADMINISTRATION

It consists of the following groups of Controls:

• Application
• Help
• Admin
• Reports

Login information

This page allows the user to enter the system for administration

 Enter the User Name and Password and press OK button to log into the system.

If the information entered is incorrect the system will display the following message:

Press OK button and enter the information again.

The successful verification of username and password takes the user to the following screen:

Application Section

This section contains the following options:

Login/Logout—allows the user to logout or login to the Administration Window
Exit—allows the user to exit the system

Help Section

This section contains the option About Us where you can get information about our company BioAXS

Admin Section

This section contains the following options:

Hospital Info—allows the user to manage the information regarding Hospital or Clinic
Departments—allows the user to mange the departments
Patients—allows the user to manage the general information of Patients
Medical Info—allows the user to manage the medical information of Patients
Visits—allows the user to manage the visits made by a patient
Change Password—allows the user to change the login password

Hospital Information

Clicking the icon of Hospital Info  will take you to the Hospital Information page where you can enter:

• Hospital Name
• Address
• Telephone Number
• Fax
• Country
• Province/State
• City

Note that all the fields are required except Country, State/Province and City. Clicking the Close button without saving the data will lose the information. Therefore save the data entered by clicking the Save button.

When user clicks the Save button, the following confirmation message appears:

Now press Yes button to save the data or No to discard. Saving the data will take you to the Main Window.

Department Information

Click the Departments Icon.  The following page will be displayed:

Here you can:

• Add new departments
• Update already added departments
• Delete already added departments

After entering the data press Save button to save the information or Close to return to the Main Window without saving.

Note that without pressing Save button no data will be saved to database.

Patient Information

Click the Patients Icon. This will take you to the Patient List page where you can:

• View the list of already registered patients
• Add new patients by clicking the Add button
• Update the information regarding a patient by selecting the patient and pressing the Update button
• Delete a patient after selecting that patient and pressing the Delete button
• Save the information by clicking the Save button          -OR-
• Close the window and return to main window by clicking the Close button

Adding a Patient

Press the Add button. The Patient Information window will be opened as follows:

Here you can enter:

• Patient Code
• Social Security Number
• Health Insurance Number
• First Name
• Last Name
• Address
• Telephone
• Department
• Age
• Sex
• Marital Status
• Blood Group AND
• Weight

After entering the data, you can add picture of the patient either by selecting Browse option for the already saved image file or directly by selecting Capture option using Web Cam and pressing Go button.

Now select any of the fingers and press Register button to scan that finger. Note that while scanning you will have to place the finger 3 times on the sensor for every finger. The Progress Bar will show the progress of scanning process as follows:

1st Touch

2nd Touch

3rd Touch

In this way all the fingers of both hands can be scanned. But every time you select a finger for scanning, Register button will have to be pressed then scanning will start.

Now you can save the data by pressing the Save button. This will display the following message:

On pressing No button, the data will not be saved while pressing Yes button will save the data and the following message will be displayed:

On pressing No button, the system will return to the Patient List window while pressing Yes button will allow you to add another patient.

If any of the field is not filled, a message like the following will be displayed:

If the patient being registered is given the same Patient Code which already exists, the following message on pressing the Save button will appear:

Updating a Patient

In order to update the information regarding some specific patient, perform the following tasks:

• Select Department
• Select an Patient
• Press Update button

It will take you to the Patient Information page where you can make necessary changes and save the information as done while adding a patient.

Press Save button to return to the main window.

Deleting a Patient

In order to delete the information regarding some specific patient, perform the following tasks:

• Select Department
• Select an Patient
• Press Delete button

The following message will be displayed:

Pressing Yes button will delete the patient while pressing No button will avoid deletion.

Now press Close button to return to the main window.

Medical Info
Click on the Medical Info Icon  on the main window, it will display the following page where the medical history of the patient can be added.

Perform the following steps:

• Select a Department
• Select a Patient
• Add/Update/Delete/Save diseases. Note that this button saves only diseases in the database. All other information will be saved by pressing the Save button given at the bottom of the page.
• Enter all the information and press Save button to save the data in the database. After confirmation this will take you back to the Main Window.

Visits List
Click the Visits Icon. This will take you to the Visits List page where you can:

• View the list of Visits of all the patients or some specific patient for a specific period
• Add a visit manually which could not be marked by using Sensor due to some reason
• Update the visit of a patient

Viewing the List of Visits

In order to view the list of Visits made by some specific patient, perform the following actions:

• Select a department
• Select a patient
• Select the start date
• Select the end date

All the Visits marked in the selected period will be displayed

Adding a Visit Manually

In order to add a Visit manually which could not be marked due to some reason, perform the following actions:

• Press the Add button. Visit Information window will be opened

• Select a department
• Select a patient
• Select the Time In
• Select the Time Out
• Enter the reason due to which the Visit could not be marked
• Press the Save button to save the changes made

Pressing the Save button will display a confirmation message as follows:

Pressing Yes will save the data and return to the Visits Detail page while pressing No will discard changes. After the new Visit has been marked, it will be displayed in the Visits Detail.

Error

• If any of the values (date or time or both) in the IN TIME section is greater than those in OUT TIME, the following message will be displayed:

• The Reason field is required. If no reason is mentioned, the following message will be displayed:

Updating the Visit

In order to make some changes in the Visit, press Update button located next to the Add button in the bottom of the Visits Detail page. The Visit Information page will be opened where you can make necessary changes and save the data.

Now press Close button to return to main window.

Changing Password

BioAXS provides a username and password with this application. However user can change the password according to his/her needs for security.
Click on the Change Password Button on the Main Window, the following page will be displayed:

Perform the following:

• Enter the Current Password
• Enter the New Password   AND
• Confirm the New Password

If you haven’t entered the correct entries, the following error messages may be seen:

Reports Section

This section contains the following options:

Patient List—allows the user to view the list of patients
Patient Access Log—allows the user to view the report showing the number of attempts made by a patient to access the system in one day
Visits—allows the user to view report showing the time of First In and Last Out

Patient List Report:

In order to view the list of registered patients, press the Patient List icon  in the Report Section of the main window. The Patient List Report will be displayed as follows:

Patient Access Log Report

Press the Patient Access Log icon  from the Reports Section of the main window.  The following window will be opened:

Select:

• Department
• Patient
• From Date
• To Date

Press Show button, the Patient Access Log Report will be displayed as follows:

Visits Report

Press the Daily In Out icon  from the Reports Section of the main window.  The following window will be opened:

Select:

• Department
• Patient
• From Date
• To Date

Press Show button, the Daily In Out Report be displayed as follows:

Verification

In order to verify a patient, click on the Verifier Module Icon on the desktop or press StartàProgramsàPatient Management SystemàVerifier.exe, the following page will be displayed:

Now place your finger on the sensor attached. If someone is Registered, all the details will be filled in the boxes and picture of the patient, if stored while registering, will be displayed in the image box on the right side of the page.

This enables the Disease History button. Clicking this button will open the following page where the disease history of the patient can be seen:

If someone not registered tries to get verified, nothing will happen except displaying a message under the image box as follows:

“Sorry!!! Your Finger is not registered”

Pressing the Reset button will clear the values.
Pressing the Close button closes the application.